Life looks a little different these days in terms of how we work and so does business at OneTrust. Workplaces include remote, in-office and hybrid employees and the same goes for our meetings with our prospects and customers. To align with the changing times, we’ve amended the Gifts and Hospitality policy to allow for the giving and receiving of non-cash equivalent gift cards.  

Effective immediately, OneTrust permits the giving and receiving of non-cash equivalent gift cards for specific vendors that are reasonable and proportionate to the legitimate business purpose as long as they are given in good faith and are not prohibited under local law or by policies of the recipient’s organization.  Whew, that’s a lot. Let’s break it down.  

• What’s a non-cash equivalent gift card? Examples include a Door Dash gift card (or similar meal delivery service) for a virtual lunch meeting or a nominal value Starbucks gift card for participating in an event. 

• What is an example of a cash-equivalent gift card? VISA, Mastercard and Amazon.com gift cards are cash equivalents. These are NEVER permitted.  

All gift cards received or given must be reported. You can do that here.  

The purchase of bulk gift cards over $1000 requires approval from Procurement. Initiate a Vendor Management Request with Procurement for all bulk gift card purchases.  

The updated Gifts & Hospitality policy can be found here. Any questions on this update or any EC&S Policy?  Reach out to us at [email protected].